Terms of Use

Effective Date: 2026-05-12

1. Agreement

These Terms of Use (“Terms”) are a binding agreement between you (“User”) and Wolvia, Inc., a Delaware corporation (“Wolvia,” “we,” or “us”), governing your access to and use of the Wolvia platform, including all associated services, integrations, agents, and features (the “Platform”). By creating an account or accessing the Platform, you agree to these Terms. If you do not agree, do not use the Platform.

If you are accessing the Platform on behalf of a company or other legal entity, you represent that you have authority to bind that entity to these Terms, and “User” refers to that entity.

2. The Platform

Wolvia is an AI workspace that connects to your team's existing tools – including messaging platforms, email, document storage, and task management systems – to provide intelligent assistance, persistent memory, document analysis, and workflow automation. The Platform is provided by Wolvia, Inc. It is not a law firm and does not provide legal advice. Any legal services accessed in connection with the Platform are provided by separately engaged, independently licensed attorneys.

3. Accounts

You must be at least 18 years old and capable of entering into a binding agreement. You are responsible for maintaining the confidentiality of your account credentials and for all activity under your account. You agree to provide accurate and current information during registration and to update that information promptly if it changes. Notify us immediately at support@wolvia.ai if you believe your account has been compromised.

4. Authorized Users

Access to the Platform is limited to individuals who have been invited or authorized by an administrator within their organization's Wolvia workspace (“Authorized Users”). Each account is personal to the individual and may not be shared or transferred. Administrators are responsible for managing access within their organization and ensuring that all Authorized Users comply with these Terms.

5. Fees

Access to the Platform requires a paid subscription. Pricing, payment terms, seat counts, and service levels are set forth in a separate Order Form or Subscription Agreement between your organization and Wolvia (the “Order Form”). In the event of a conflict between these Terms and the Order Form, the Order Form controls with respect to fees, scope of services, and service-level commitments.

6. Acceptable Use and Code of Conduct

You agree to use the Platform for lawful purposes and in compliance with all applicable laws. You are responsible for your inputs and for the Platform's resulting outputs.

(a) Accuracy and Best Practices. Wolvia can make mistakes. Wolvia is designed to work best when you engage it with information drawn from your own knowledge and experience – centralizing what you already know into a single workspace where it can be organized, recalled, and acted upon. We recommend treating each task as a discrete conversation: orient Wolvia with the relevant context before asking it to perform. Point it to the Slack thread, the document on Drive, the email chain – then make your request. Think of Wolvia as a colleague with extraordinary potential but no prior context on what you need right now. Once you orient it, it will do extraordinary things. It will also be confidently wrong sometimes. When that happens, correct it directly, or create an issue and we'll work with your organization's Wisdom to address it.

All information generated by Wolvia must be validated before being shared externally, relied upon for legal or business decisions, or used in any formal capacity. You are responsible for verifying the accuracy, completeness, and appropriateness of all AI-generated content.

(b) Prohibited Information. Do not input the following types of information into Wolvia, or into a folder accessible to Wolvia:

(i) Social security numbers or other government identification numbers;

(ii) Credit or debit card numbers, CVV codes, or banking credentials;

(iii) Passwords, PINs, or authentication codes;

(iv) Private wallet keys, seed phrases, or cryptographic credentials; or

(v) Any other similarly sensitive financial, health, or personal data not required for the Platform's intended use.

If you accidentally input prohibited information, notify us immediately at support@wolvia.ai.

(i) Attempt to generate compromising, embarrassing, or slanderous content about any individual;

(ii) Engage in gossip, backbiting, or request opinions about the character or personal qualities of team members, clients, users, or associated individuals that would tend to cause division or harm reputation. Friendly inquisitiveness about team members that does not call for confidential or harmful information or opinions is permitted. Personnel reviews by managers and executives for valid purposes of evaluating performance or assessing fitness for a role are permitted, even if they include negative information, provided that such conversations and resulting content are limited to need-to-know participants;

(iii) Use the Platform for pranks, jokes, or entertainment at others' expense;

(iv) Create misleading, false, or deceptive information of any kind;

(v) Generate content intended to harass, intimidate, or harm others;

(vi) Use the Platform to develop a competing product or service, or to benchmark the Platform for competitive purposes without our prior written consent;

(vii) Reverse engineer, decompile, disassemble, or otherwise attempt to derive the source code, algorithms, system prompts, or architecture of the Platform;

(viii) Extract training data, system prompts, or proprietary algorithms;

(ix) Circumvent any security measures, access controls, or usage limits;

(x) Use automated tools, bots, or scripts to access the Platform except through APIs we expressly provide and authorize; or

(xi) Share access credentials with unauthorized individuals.

(d) Confidentiality of Inputs. Do not input information that you do not have authorization to share, that violates confidentiality agreements with third parties, or that contains attorney-client privileged communications from outside your organization unless you are authorized to share such material.

(e) Professional Judgment. The Platform is not a substitute for licensed professional advice, human review of high-stakes decisions, independent verification of facts, or compliance with applicable laws. Always apply your own professional judgment and those of your qualified advisors, particularly for legal analysis, regulatory compliance, contract interpretation, personnel decisions, and financial or investment decisions.

7. Intellectual Property

(a) User Content. You retain all right, title, and interest in any data, documents, communications, or other content that you or your Authorized Users submit to, generate through, or store on the Platform (“User Content”). We claim no ownership interest in User Content.

(b) License to Operate. You grant Wolvia a limited, non-exclusive, non-transferable license to access, process, store, and transmit User Content solely as necessary to provide the Platform and perform the services described in these Terms and any applicable Order Form.

(c) Wolvia IP. Wolvia retains all right, title, and interest in the Platform, including all software, designs, agents, system prompts, memory architecture, personality characteristics, integrations, workflows, user interface components, documentation, and all improvements, enhancements, and derivative works thereof (collectively, “Wolvia IP”). No rights in Wolvia IP are granted to you except the limited right to access and use the Platform during the term of your subscription. For the avoidance of doubt, Wolvia IP includes any agents, automations, or system configurations created or operated by Wolvia within your workspace – the outputs and content those agents generate from your User Content belong to you under Section 7(a), but the underlying agent architecture, logic, and design remain Wolvia IP.

(d) Feedback. If you provide suggestions, enhancement requests, or other feedback regarding the Platform, Wolvia may use and incorporate such feedback without restriction or obligation.

8. Data Practices

(a) Confidentiality. We treat all User Content as confidential. We will not disclose User Content to any third party except (i) as necessary to provide the Platform, (ii) with your explicit written consent, or (iii) as required by applicable law, regulation, or legal process, in which case we will provide you with prompt notice to the extent legally permitted.

(b) No Model Training. User Content is not used to train, fine-tune, or improve any underlying large language model or any third-party artificial intelligence model.

(c) Infrastructure and External Data Separation. The Platform processes User Content through third-party large language model infrastructure under agreements that prohibit the retention of input and output data by the model provider. As of the effective date, the underlying model is accessed through Amazon Web Services (“AWS”) Bedrock. User Content is stored and maintained on Wolvia's own systems and infrastructure. Each organization's workspace is strictly separated from every other organization's workspace. We maintain this separation at the infrastructure level and do not commingle, share, or expose one organization's User Content to another organization under any circumstances. We will use commercially reasonable efforts to maintain the security and integrity of that infrastructure and to ensure that third-party model providers do not retain User Content beyond the duration of each individual request.

(d) Internal Information Governance. Within each organization's workspace, Wolvia will work with the organization to develop internal processes for segregating business information, including privilege designations, need-to-know access controls, and role-based information sharing. However, each organization is solely responsible for determining and maintaining its own internal privacy and information sharing policies.

Organizations may elect to operate in an open configuration where information within the workspace is consolidated and sorted by the Platform's underlying intelligence. Organizations operating in such a configuration must actively monitor, review, and correct the Platform's information handling on an ongoing basis. Open configuration is not a substitute for human oversight of sensitive or privileged information.

(e) The Wisdom. Each organization must designate an individual as its data governance lead (the “Wisdom”). The Wisdom is the person within the organization whom Wolvia recognizes as the authority on data policy – including privilege designations, access controls, information sharing permissions, and corrections to the Platform's information handling. The organization is responsible for notifying Wolvia of the identity of its Wisdom and any changes to that designation. Wolvia will follow the Wisdom's data policy directives within the organization's workspace.

(f) Data Retention. User Content is retained on Wolvia's systems for the duration of your subscription and for a reasonable period thereafter to enable retrieval. Specific data export and deletion terms, where applicable, are set forth in the Order Form.

(g) Our collection, use, and handling of personal information is further described in our Privacy Policy, available at [wolvia.ai/privacy]. The Privacy Policy is incorporated into these Terms by reference.

9. Users with Existing Attorney Relationships

(a) Separate Legal Relationships. Certain users of the Platform may have an existing engagement letter or attorney-client relationship with a licensed law firm, including Northstar Legal Advisors, PLLC, Northstar Legal, LLC, or other partner law firms (each, a “Partner Firm”). That relationship is governed exclusively by the engagement letter between User and the Partner Firm. Wolvia is not a party to that relationship and does not provide legal advice.

(b) Privileged Communications. Where a Partner Firm attorney is actively supervising communications within a Wolvia workspace, the parties intend that such communications constitute confidential attorney-client communications made for the purpose of obtaining or providing legal advice. The Platform is architected to support this intent: User Content is not used for model training, third-party model providers do not retain input or output data, and workspace data is maintained on Wolvia's systems under the confidentiality obligations set forth in these Terms. Whether any specific communication is protected by attorney-client privilege is a legal determination that depends on the facts and circumstances of each communication, including the nature of the communication, the involvement of counsel, and applicable law. Neither Wolvia nor any Partner Firm guarantees that any particular communication will be deemed privileged by a court or regulatory body.

(c) User Obligations. Users who have an existing relationship with a Partner Firm are responsible for (i) complying with the terms of their engagement letter, (ii) following the data governance policies established by their organization's Wisdom under Section 8(e), and (iii) directing questions about the scope of privilege or the applicability of legal protections to their Partner Firm attorney – not to Wolvia.

(d) No Waiver. Nothing in these Terms is intended to waive, limit, or otherwise affect attorney-client privilege, work product protection, or any other applicable legal protection. To the extent any provision of these Terms could be construed to impair such protections, that provision will be interpreted in the manner most consistent with preserving them.

10. Confidentiality

(a) Definition. “Confidential Information” means any non-public information disclosed by one party to the other in connection with these Terms or the Platform, whether in written, oral, electronic, or other form, that is either marked as confidential or, given the nature of the information or the circumstances of disclosure, reasonably should be understood to be confidential.

(b) Obligations. Each party will (i) hold the other's Confidential Information in confidence, (ii) use it solely to exercise its rights and perform its obligations under these Terms, and (iii) disclose it only to employees, contractors, and advisors who have a need to know and are bound by confidentiality obligations at least as protective as those in this section.

(c) Exclusions. Confidential Information does not include information that (i) is or becomes publicly available through no fault of the receiving party, (ii) was rightfully known to the receiving party prior to disclosure, (iii) is independently developed without reference to the disclosing party's Confidential Information, or (iv) is rightfully received from a third party without restriction.

(d) Required Disclosures. If compelled by law or legal process to disclose Confidential Information, the receiving party will provide the disclosing party with prompt prior notice to the extent legally permitted, cooperate in seeking a protective order, and disclose only the minimum information required.

(e) Survival. The obligations in this Section 10 survive for two (2) years after the termination or expiration of these Terms, except that obligations regarding trade secrets survive for so long as such information remains a trade secret under applicable law.

11. Representations and Warranties

(a) Mutual. Each party represents and warrants that (i) it has the authority to enter into and perform its obligations under these Terms, and (ii) its performance will not violate any applicable law or agreement to which it is bound.

(b) Platform. Wolvia represents that the Platform will perform materially as described in any applicable documentation and Order Form. Wolvia will use commercially reasonable efforts to maintain the availability and functionality of the Platform.

(c) Disclaimer. EXCEPT AS EXPRESSLY SET FORTH IN THESE TERMS, THE PLATFORM IS PROVIDED “AS IS” AND “AS AVAILABLE”. WOLVIA DISCLAIMS ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT. WOLVIA DOES NOT WARRANT THAT THE PLATFORM WILL BE UNINTERRUPTED, ERROR-FREE, OR COMPLETELY SECURE.

12. Limitation of Liability

(a) Consequential Damages. NEITHER PARTY WILL BE LIABLE TO THE OTHER FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR EXEMPLARY DAMAGES, INCLUDING LOST PROFITS, LOST REVENUE, LOST DATA, OR BUSINESS INTERRUPTION, REGARDLESS OF THE THEORY OF LIABILITY.

(b) General Cap. SUBJECT TO SECTION 12(c), EACH PARTY'S TOTAL AGGREGATE LIABILITY ARISING OUT OF OR RELATED TO THESE TERMS WILL NOT EXCEED TWO (2) TIMES THE TOTAL FEES PAID OR PAYABLE BY USER TO WOLVIA IN THE TWELVE (12) MONTHS IMMEDIATELY PRECEDING THE EVENT GIVING RISE TO LIABILITY.

(c) Uncapped Liability. THE LIMITATIONS IN SECTIONS 12(a) AND 12(b) DO NOT APPLY TO (i) BREACHES OF SECTION 7 (INTELLECTUAL PROPERTY), INCLUDING UNAUTHORIZED USE, REPRODUCTION, OR MISAPPROPRIATION OF WOLVIA IP, (ii) BREACHES OF SECTION 6(c)(vi) THROUGH (xi) (REVERSE ENGINEERING, COMPETITIVE USE, AND SYSTEM INTEGRITY VIOLATIONS), (iii) BREACHES OF SECTION 10 (CONFIDENTIALITY), (iv) EITHER PARTY'S GROSS NEGLIGENCE OR WILLFUL MISCONDUCT, (v) EITHER PARTY'S INDEMNIFICATION OBLIGATIONS UNDER SECTION 13, (vi) USER'S PAYMENT OBLIGATIONS, OR (vii) LIABILITY ARISING FROM FRAUD.

(d) Basis of the Bargain. The parties acknowledge that the limitations in this Section 12 are a fundamental element of the basis of the bargain, and that Wolvia would not provide the Platform without them.

13. Indemnification

(a) By Wolvia. Wolvia will defend, indemnify, and hold harmless User from third-party claims arising out of (i) Wolvia's material breach of these Terms, (ii) Wolvia's gross negligence or willful misconduct, or (iii) claims that the Platform infringes any third party's intellectual property rights, provided User was using the Platform in accordance with these Terms.

(b) By User. User will defend, indemnify, and hold harmless Wolvia from third-party claims arising out of (i) User's breach of these Terms, (ii) User's violation of applicable law, (iii) User Content, or (iv) User's use of the Platform in a manner not authorized by these Terms.

(c) Procedure. The indemnified party will promptly notify the indemnifying party of any claim, cooperate in the defense, and grant the indemnifying party control of the defense and settlement, provided that no settlement imposing liability on the indemnified party may be made without its prior written consent.

14. Term and Termination

(a) Term. These Terms are effective when you create an account and remain in effect for the duration of your subscription as set forth in the applicable Order Form.

(b) Termination for Cause. Either party may terminate for cause if the other party materially breaches these Terms and fails to cure within thirty (30) days of written notice (or ten (10) days for payment breaches).

(c) Immediate Termination. Wolvia may terminate these Terms and suspend access to the Platform immediately upon written notice if User (i) breaches Section 6(c)(vi) through (xi) (reverse engineering, competitive use, system integrity violations, or credential sharing), (ii) breaches Section 7 in a manner involving unauthorized use or misappropriation of Wolvia IP, (iii) engages in conduct that Wolvia reasonably believes violates applicable law or poses a security risk to the Platform or other users, or (iv) fails to comply with Section 6(b) (prohibited information) after notice and a reasonable opportunity to cure.

(d) Termination for Convenience. Either party may terminate for convenience in accordance with the notice period set forth in the applicable Order Form. If the Order Form does not specify a notice period, either party may terminate upon sixty (60) days' prior written notice.

(e) Effect of Termination. Upon termination, User's right to access the Platform ceases. Sections 7 (Intellectual Property), 8 (Data Practices), 9 (Users with Existing Attorney Relationships), 10 (Confidentiality), 11(c) (Disclaimer), 12 (Limitation of Liability), 13 (Indemnification), and 15 (General Provisions) survive termination. Accrued payment obligations survive termination.

(f) Data Retrieval. Following termination, User may request retrieval of User Content in accordance with the applicable Order Form. If the Order Form does not address retrieval, User may request export of User Content within thirty (30) days of termination, and Wolvia will use commercially reasonable efforts to provide such data in a standard format within thirty (30) days of the request.

15. General Provisions

(a) Governing Law. These Terms are governed by and construed in accordance with the laws of the State of New York, without regard to conflict of laws principles.

(b) Dispute Resolution. The parties will attempt in good faith to resolve any dispute through negotiation. If not resolved within thirty (30) days, either party may submit the dispute to non-binding mediation administered by JAMS in New York, New York. If mediation does not resolve the dispute within sixty (60) days, either party may pursue litigation in the state or federal courts located in New York County, New York, to whose exclusive jurisdiction both parties consent. Either party may seek injunctive or equitable relief in any court of competent jurisdiction to prevent irreparable harm without first exhausting the procedures in this section.

(c) Entire Agreement. These Terms, together with any applicable Order Form, constitute the entire agreement between the parties regarding the subject matter hereof and supersede all prior agreements and understandings, whether written or oral.

(d) Amendment. Wolvia may update these Terms from time to time. We will provide notice of material changes by email or through the Platform at least thirty (30) days before the changes take effect. Continued use of the Platform after the effective date of updated Terms constitutes acceptance of the changes.

(e) Assignment. Neither party may assign these Terms without the other party's prior written consent, except that either party may assign without consent to an affiliate or in connection with a merger, acquisition, or sale of all or substantially all of its assets, provided the assignee agrees to be bound by these Terms.

(f) Severability. If any provision of these Terms is held invalid or unenforceable, the remaining provisions continue in full force and effect.

(g) Waiver. No waiver of any provision is effective unless in writing. No waiver of any breach constitutes a waiver of any subsequent breach.

(h) Notices. Notices under these Terms must be in writing and will be deemed given when delivered by email to the addresses associated with each party's account, or to such other address as a party may designate by written notice. Notices to Wolvia should be sent to legal@wolvia.ai.

(i) Force Majeure. Neither party is liable for delays or failures in performance (other than payment obligations) caused by events beyond its reasonable control. If a force majeure event continues for more than sixty (60) days, either party may terminate upon written notice.

(j) Independent Contractors. The parties are independent contractors. Nothing in these Terms creates a partnership, joint venture, agency, or employment relationship.

(k) Third-Party Beneficiaries. These Terms do not confer rights on any third party.

16. Contact Information

Wolvia, Inc. 215 Park Ave S New York, NY 10003 legal@wolvia.ai

For questions about these Terms, your account, or the Platform, contact us at support@wolvia.ai.